Downloads · Contracts · Compliance

Documents, Forms and Corporate Paperwork

Everything a corporate travel manager, executive assistant or event planner usually has to email us for is published here instead. Four documents, all PDFs, all current: the capabilities deck that explains what we do, the charter agreement used for events and group work, the payment authorization form for when the payer is not the passenger, and the California Public Utilities Commission permit under which every one of our reservations is performed. Download them, forward them internally, and reserve when you are ready.

Download the capabilities deckCall (408) 461-8899

Every document we publish

Each entry below names the document, who it is written for and exactly what is inside it, so you can pick the right file without opening all four. Everything opens in a new tab as a standard PDF — no sign-in, no form to fill in first, no email address collected before the download.

Capabilities statement · 13 pages

Corporate Transportation Capabilities Deck (PDF)

Written for: Corporate travel managers, executive assistants, event and procurement teams

The document to forward internally when someone asks who handles ground transportation. It sets out how we support executives, visiting clients, roadshows, off-sites and recurring business travel across Silicon Valley and Northern California, and how airport, FBO, hourly and group work is coordinated by the same dispatch desk.

  • Service lines: corporate accounts, airport transfers, FBO and private aviation, hourly and point-to-point, Sprinter group travel, leisure and family
  • Coverage across SJC, SFO, OAK and MRY with flight-aware scheduling and meet-and-greet arrangements
  • Vehicle configurations from the Lincoln Aviator through the Mercedes-Benz Sprinter
  • How reservations, billing and account communication are handled for repeat corporate travel
Open Corporate Transportation Capabilities Deck (PDF) PDF

Reservation agreement · 4 pages

Special Event & Charter Service Agreement (PDF)

Written for: Weddings, proms, birthdays, wine tours, concerts, sporting events and hourly group charters

The written agreement that sits alongside an accepted quote for event and charter work. It records the client, the responsible adult during service, the itinerary, the vehicle configuration and the conduct and cleaning terms, so nobody is guessing on the day of the event.

  • Client, contracting party and responsible-adult contact details
  • Event details: service date, passenger count, pickup time, scheduled end time, pickup and final destination
  • Service-type selection covering weddings, corporate meetings, proms, wine tours and multi-stop itineraries
  • Conduct, overtime and cleaning terms — every fee stated in writing before service, never after
Open Special Event & Charter Service Agreement (PDF) PDF

Fillable billing form · 2 pages

Payment & Credit Card Authorization Form (PDF)

Written for: Accounts payable teams, assistants booking on behalf of a traveller, third-party payers

A fillable authorization form for the common case where the person paying is not the person riding. It records who authorizes the charge and for which reservation. It is an authorization record only — it is deliberately not a place to write full card data.

  • Cardholder and billing contact details, including company or organization
  • Reservation details: passenger name, quote number, service date, pickup time and vehicle type
  • Payment method identification without full card numbers, expiry, PIN or CVV
  • A security notice directing card entry to the secure booking portal or to a call with dispatch
Open Payment & Credit Card Authorization Form (PDF) PDF

Regulatory permit · Certificate TCP0046320 - B

CPUC TCP B Certificate (PDF)

Written for: Procurement reviewers, vendor onboarding, anyone verifying the carrier

The California Public Utilities Commission charter-party carrier certificate under which every reservation on this site is performed. It names the carrier, the Sunnyvale home terminal, the 125 air-mile operating radius and the expiry date, and it is the document a vendor review asks for first.

  • Certificate number TCP0046320 - B and the Sunnyvale home terminal address
  • Charter-party carrier of passengers authority under Public Utilities Code sections 5351 to 5420
  • Insurance, equipment-list and California Highway Patrol compliance conditions
  • Expiry date of Oct 31, 2027, so you can confirm the permit is current
Open CPUC TCP B Certificate (PDF) PDF

Issued on request, not published here

Some paperwork has to name your company, so publishing a generic version would be useless to you. Ask for these and we will return them the same business day in most cases. Email blackchauffeurlimo@gmail.com or call (408) 461-8899.

  • Certificate of insurance (COI)

    Issued per client so your entity is named as certificate holder. Email the exact legal entity name and address and we will have it issued.

  • W-9

    Returned directly to accounts payable for supplier setup, not published on the open web.

  • Supplier questionnaires and security reviews

    Completed on your own template. Send the form your procurement team uses and we will return it filled in.

How the paperwork fits your booking

Before you book

Send the capabilities deck and the CPUC permit to whoever approves vendors. Published rates are on the rates and pricing page, and the licence itself is explained in plain sentences on the licensing page. Because we are a pre-arranged carrier, plan on reserving 12 to 24 hours ahead.

When you reserve

Standing corporate accounts are opened through the corporate reservations portal. One-off trips can be quoted instantly at blackchauffeurlimo.com/book. Event and group charters are where the charter agreement is attached to your quote.

When it is time to pay

If the payer is not the passenger, return the payment authorization form with the quote number on it. Card details go through the booking portal or a call to dispatch, never onto a form or into an email. Receipts itemise the base rate, any add-ons and pass-through tolls separately.

Questions about these documents

Which document should I send to my procurement team?
Start with the Corporate Transportation Capabilities Deck and the CPUC TCP B Certificate. Between them they answer the two questions procurement always asks: what the vendor actually does, and whether the vendor is legally permitted to do it in California. If your reviewer also needs a certificate of insurance naming your entity, or a W-9, email blackchauffeurlimo@gmail.com and we will issue both to you directly rather than publishing them here.
Do I have to sign the charter agreement for every booking?
No. Straightforward point-to-point and airport transfers are confirmed by your written quote and reservation confirmation. The Special Event and Charter Service Agreement is used for weddings, proms, wine tours, concerts, sporting events and hourly group charters, where the itinerary, the responsible adult during service and the conduct and cleaning terms benefit from being recorded in writing before the day.
Is it safe to send the payment authorization form by email?
The form is designed so that it is. It records who authorizes a charge and for which reservation — it does not ask for a full card number, expiry date, PIN, magnetic-stripe data or CVV, and you should never write those on it. Card details are entered through the secure booking portal at blackchauffeurlimo.com/book, or taken by phone through the company payment system when you call (408) 461-8899.
Can someone other than the passenger pay for the ride?
Yes, and it is common. An assistant booking for a visiting executive, a parent paying for a prom charter, or a company paying for a client's airport transfer all use the same route: the payer completes the payment authorization form, the passenger simply rides. The chauffeur never discusses billing with the passenger and no payment is requested in the vehicle.
Are these documents from The Premium Chauffeur or Black Chauffeur Limo Service LLC?
Both names appear because they are the same company. Black Chauffeur Limo Service LLC is the licensed carrier and the name on the permit, the insurance certificate and the invoice; The Premium Chauffeur is the brand used for the executive and corporate side of the business. Contracts and forms carry the legal entity name, which is what your accounts payable system needs.
How current are the published documents?
The permit shown here is the certificate currently on file with the California Public Utilities Commission and it carries its own expiry date on the face of the document. The capabilities deck, charter agreement and payment authorization form are the versions our dispatch desk is using today. If you are working from a copy someone forwarded you months ago, download it again from this page before you file it.

Anything missing from this page, tell us and we will publish it. Reach the licensed carrier at (408) 461-8899 (carrier line) or blackchauffeurlimo@gmail.com (documents desk).

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